Overview

Principle is seeking a full-time Executive Assistant to join our team to support our Founder & Design Director in our dynamic and growing organization. The successful candidate will be a proactive and detail-oriented individual who can easily manage multiple tasks while providing exceptional support to our executive team and stakeholders. We are looking for someone self-motivated, proactive, innovative, and who demonstrates interest and passion in real estate development, city planning, and design-related topics. Because Principle works on several projects simultaneously, strong attention to detail, excellent organization, and oral and written communication skills are necessary.

Key Responsibilities

• Manage the Design Director's calendar, schedule appointments and meetings, and organize travel arrangements.

• Maintain and update files, databases, and other records related to the Design Director's work.

• Coordinate with internal and external stakeholders to ensure timely and accurate delivery of information, reports, and documents.

• Attend meetings, take notes, and prepare meeting minutes and action items.

• Provide administrative support to the Design Director and other team members as needed.

• Manage special projects and initiatives, and assist with other duties as assigned.

• Ensure confidentiality and security of all information related to the Design Director's work.

• Contribute to the team effort by accomplishing related tasks as needed.

Additional Responsibilities

• Help maintain and cultivate a positive company culture.

• Act as a liaison between the Design Director and other team members, ensuring effective communication and collaboration on all projects and initiatives.

• Assist with developing and implementing company policies and procedures, including documentation and management of standard operating procedures.

• Work with the Design Director and other stakeholders to establish and meet company-wide standards for quality, service, and creativity.

• Serve as a resource for employees seeking information about company policies and procedures, and provide guidance on how to adhere to established standards.

• Assist with the planning and execution of employee training programs related to company policies, procedures, and standards.

• Continuously monitor and evaluate company processes and procedures, identifying areas for improvement and implementing changes as needed.

• Maintain an organized and up-to-date database of company policies, procedures, and standards, ensuring that all relevant stakeholders have access to this information.

Qualifications

• Bachelor's degree in Business Administration or a related field

• Minimum of 3-5 years of experience as an executive assistant, preferably in a creative industry

• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines

• Excellent written and verbal communication skills, with the ability to effectively communicate with all levels of the organization

• Proficiency in Office software, MS Office, Google Suite, etc.

• Strong attention to detail and problem-solving skills

• Ability to maintain confidentiality and handle sensitive information with tact and discretion

• Ability to work independently and collaboratively in a fast-paced, dynamic environment

To Apply

Send resume and cover letter to taylor@principle.us with the subject line “Executive Assistant”.

The Firm

Principle is an entrepreneurial urban design, planning, and real estate development company.  Our mission is to help create authentic places by working across disciplines and through a team-oriented approach. We are motivated by a shared commitment to New Urbanism and a passion for advancing the state of practice in our field. Our office is headquartered in Boston, but functions virtually, supporting a flexible work environment. Our business is focused on teaming with long-term partners and clients. Through consistent innovation and learning, we find new ways of addressing the challenges facing today’s community-builders, placemakers, and municipal leaders. 

We offer a competitive salary and benefits package and a collaborative and dynamic work environment. If you are a self-motivated and detail-oriented individual with a passion for supporting executive leadership, we encourage you to apply.